Simple Ways to Optimise Your Resume for ATS Screening

If you are joining the job force, then you most likely have encountered this term mentioned within circles: ATS or applicant tracking system. And if you are like the rest of us, it probably seems one of those black boxes where you insert your resume and pray for it never to come out again. Honestly, though, ATS is not the bad guy in this story; it just happens to be a tool that is used by employers to filter through all the applications to find those top candidates. It’s all about finding what’s awesome and what’s just plain not so awesome.

It may seem scary, but really, think about it: if your resume is set up improperly for ATS, you could totally lose the opportunity to impress the hiring manager.

Think about it: if your resume isn’t set up correctly for ATS, you could totally lose the opportunity to impress the hiring manager. Thank goodness, it’s super easy. Making a few easy tweaks to your resume can totally boost its ATS-friendliness, helping it grab the attention of both the system and the hiring team. Check it out!

1. Standardise Job Titles and Keywords

This is probably one of the most important things you can do with your resume. Make sure it reflects the keywords and job titles used in the job listing. If you want to pass that initial screen for the ATS, make your resume more similar in language to the ad.

For example, if the job title is calling for a “Marketing Executive” but you applied “Marketing Specialist” in your resume, the ATS will not look at your resume even if the words used are just similar. The use of precise wording can allow this to get noticed.

Example:

• Job listing mentions: Digital Marketing Executive
• Your resume says: Marketing Strategist

In this case, tweaking your title to match can help the ATS correctly interpret your experience.

Pro Tip:

Use tools like Jobscan to compare your resume against job descriptions and see if you’re missing any critical keywords.

2. Stick to a Simple Layout

We get it—your resume looks amazing with that sleek design and eye-catching graphics. But in the world of ATS, the simpler, the better. ATS systems struggle with complex layouts, fancy fonts, and tables, and they can’t parse visual elements like charts or images. This means your resume’s design could be working against you.

Best practices:

• Choose standard fonts like Arial, Calibri, or Times New Roman.
• Use clear headings such as Experience, Skills, and Education.
• Avoid using tables, columns, and graphics.

Example:

Rather than using a stylish chart to show your skill proficiency, list them in simple bullet points:

• Skills: SEO, Google Analytics, Content Marketing, Social Media Advertising

By using plain text and clear formatting, you make it easier for ATS to read and interpret your resume correctly.

Image Credits: PyjamaHR

3. Add Relevant Skills and Certifications

ATS looks for specific skills to match candidates with job descriptions. If you see a job ad that calls for “Python”, “SEO”, or “Leadership”, and you’ve got those skills, make sure to highlight them on your resume! Having the right mix of hard skills, like software and technical know-how, along with soft skills such as communication and leadership, can totally boost your chances of fitting the job’s requirements.

If you have certifications, make sure to mention those too. Certifications from recognised platforms (like Google Analytics, HubSpot, or LinkedIn Learning) add extra weight to your profile.

Example:

• Job listing asks for: SEO, Google Analytics, Digital Marketing
• Your resume includes: Certified in Google Analytics, skilled in SEO, experienced in digital marketing strategy

By listing these keywords and certifications, you give your resume the best chance of making it through the ATS.

4. Use Keywords From the Job Description

A quick trick to get past ATS is to simply use keywords directly from the job description. ATS systems are all about finding the right keywords that match the job description, so it’s super important to use the same language as the listing! But hey, just a heads up—don’t go tossing in keywords randomly! Make sure they actually fit with what you’re sharing about your experience.

So, if you see “Project Management,” “Budgeting,” and “Stakeholder Communication” in the job description, make sure to throw those terms into your resume if they fit your experience. It’s all about showing you’re the perfect match!

Pro Tip:

Scan through multiple job listings for similar roles and extract common keywords. This can help you understand what terms are trending in your industry.

5. Optimise Your File Format

ATS systems can struggle with file types that aren’t simple text-based formats. If you send your resume in a non-ATS-friendly format (like .jpg, .png, or overly complicated PDFs), it might get garbled or rejected outright.

Best practice:
Submit your resume as a .docx or .pdf file, but avoid PDFs with complex formatting. A Word (.docx) file is usually the safest option as it’s the easiest for ATS to read.

Example:
If you’re submitting your resume to a company that uses an ATS like Workday or iCIMS, it’s safer to use a Word document than a PDF with a custom design.

6. Avoid Fancy Fonts, Symbols, and Excessive Jargon

ATS is all about text—no frills. Fancy fonts, special characters, or excessive jargon can throw off the system. Stick to clear, plain text that ATS can easily read. Avoid overuse of symbols (✓, •, etc.) or abbreviations that might confuse the software.

Example:

• Instead of: Using a checkmark symbol (✓) next to skills, write it out in plain text: Strong communication skills, leadership, time management.
• Avoid: Overusing industry jargon or abbreviations that aren’t universally recognised by ATS.

7. Tailor Your Resume for Each Job

Customising your resume for every job might seem like a hassle, but trust me, it’s totally worth it! Generic resumes just don’t cut it, especially when you’re going for different jobs in various fields. They often get stuck in the ATS trap! Tailoring your resume for every job is a game-changer! It helps you connect with the job description and boosts your chances of getting through that pesky ATS filter.

Quick Tip:
Focus on adjusting the keywords and skills that match the job description, while keeping your work experience and achievements relevant to the role.

Conclusion

Getting your resume ready for ATS is totally doable! It’s really just about ensuring that both the system and the hiring manager notice your awesome skills. To boost your chances of getting through the ATS filter and snagging that dream job, make sure to use the right keywords, keep your format straightforward, and customise your resume for each application. It’s all about standing out in the best way possible!

Getting these steps down is super important, but don’t underestimate the power of a professional resume review—it can really take your game to the next level! If you’re on the hunt for some solid career advice, Mentoria has got your back! They provide personalised coaching to help you create a resume that not only ticks all the boxes for ATS but also catches the eye of hiring managers. How cool is that? Having awesome mentors by your side means you can totally level up your personal brand and make sure your resume really showcases your unique story in the best light!

Don’t let those ATS vibes bring you down! Revamp your resume now and get ready to snag that dream job! Looking for a little extra help? Mentorship is your ticket to success!