Who's an Administrative Manager?
Every office has at least one person or team looking after the organisation and its functioning. That is what an Administrative Manager does. As an administrative manager, you are the person who looks into the day-to-day running of your organisation. This could involve everything from making sure that the office supplies are stocked to calculating the ‘payroll’ of employees by keeping a note of the number of days and/or hours they spent working. You are the person everyone in your office will come to every time they have an issue with the functioning of the office.
Every organisation, from a small clinic to a multinational corporation, needs administrative managers. The extent of your role will have a lot to do with the organisation you choose to work with.
What will you do?
Coordinating, planning and streamlining administrative processes.
You will look into all the processes an organisation implements to run smoothly. You will coordinate with different team members, implement new processes and find newer, more efficient ways to make an existing process better.
Example: During appraisals, you would coordinate with team leads and employees to make sure all performance reviews have been conducted fairly and on time.
Handling joining formalities for new recruits.
This would involve providing them with a designated spot, arranging for their induction programme by coordinating with the relevant team leads. You would also make sure they have everything they need in terms of work material.
Example: You will coordinate with IT to make sure they have a computer to work on. You would give them the office stationery they would need.
Managing schedules and deadlines.
You will ensure that the targets and timelines of administrative procedures such as payrolls and appraisals are met. This means you’re the person who makes sure that all the employees receive their salaries on time.
Example: At the end of the month, you will take note of all the hours put in by the employees, calculate leaves, and accordingly streamline the payment process.
Managing the inventory of office supplies.
You will have to keep a check on the office stationery supplies, technological requirements, etc., and ensure everything is in place. If there is a need to restock, you will be the one coordinating with vendors and buying the necessary supplies within the budget assigned to you.
Example: If the current stock of computers is over, you will have to look at buying some more in case of new recruits or backups required.
Organising and overseeing office activities.
You will look into event planning, renovation of the office space, repairs and more.
Example: You will ensure that all necessary material is available in the office such as first aid kits. You will also ensure that the office is well-maintained, all lights are regularly changed and ACs are serviced..
Overseeing finances and budgets.
You have to run office operations in the administration budget assigned to you every month. Depending on your role and the size of the organisation you work in, you might even have to set budgets for the month. You will also look at ways to reduce the cost of supplies and monitor the flow of money.
Example: You would evaluate different vendors for office supplies and choose the one that best fits your budget.
Take the Mentoria career assessment test, to find out how well-suited you are as an Admin Manager.
Where will you work?
Since you would be handling operational activities of an organisation, you would be required to visit the office almost each day. Most of your time would be spent here.
You may have to visit your vendors from time to time to negotiate deals, check your order, sign off on deals, etc.
If your office is organising an event or a seminar in a place other than the office, you will have to go along to ensure all the arrangements are properly made and in place.
How do you get there?
What skills would you need?
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As a marketer, you will work on different platforms to communicate with people. If you don’t understand how they work, you won’t be able to come up with the best strategy. You will also use various kinds of software like Google Adwords, MailChimp, SurveyMonkey, etc., during your promotions. You need to know how they work, and how to use them to your advantage.build this skill
Patients will be coming to you with different issues with fertility. You must be able to assess their problem, analyse the reason and work on coming up with a solution.build this skill
Analytical and Data Skills
You will receive huge amounts of data from your client. This data will have to be analysed effectively so you can find ways that will help your client reach their customers is the best way possible. While it is true that the more data you analyse, the more insights you generate; analytical thinking will help you narrow down your search and find your key actionable items, thus saving you a lot of time and resources.build this skill
How do you make it to the top ranks?
Pursuing your career locally VS overseas
If you pursue a career in administration in India, you would get a good understanding of the market, which would make it easy for you to get a job here. There is a huge demand for administrative managers in India as a lot of startups are mushrooming in the city on a frequent basis. So in terms of job opportunities, you have plenty of options here. After pursuing a bachelor’s degree, you can opt for a diploma or master’s in office administration. Pursuing administration would cost you an average of INR 50,000 – INR 3,00,000 depending on the university and course. Top colleges from where you can pursue an administration career in India are DR. NGP Arts and Science College, Institute of Technology and Management, Central India Institute of Management Studies (CIIMS) and others.
Studying administration abroad would further help you broaden your knowledge in the filed as colleges abroad don’t just offer you theoretical study, but also practical knowledge. Many colleges abroad have campus selection facilities that makes it easy for you to secure a job there. It is hard to look for a job abroad with an Indian Bachelor’s degree, but you can always look to build a good network and get a job there. Studying abroad would teach you different business functions and how you can effectively handle employees and ensure swift working of the daily activities of an organisation. Pursuing administration studies abroad could cost you anywhere between INR 3,00,000 – INR 12,00,000 depending on the university and specialisation you opt for.
How much would you get paid?
The exact number will depend on where you’re working, your education, skill-set and internship experience. But we can give you a general idea.
What are your career options?
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